Improving your RFP response is a continuous journey. For instance, a small, skilled team might handle a couple of RFPs per quarter, but with the right practices and software, like Arphie, they could manage up to 20 simultaneously. Here are some streamlined tips for better results:
Select RFPs Wisely
Not every RFP is worth responding to. Consider factors like your prior involvement with the issuer, solution fit, budget alignment, strategic relevance, and your team's capacity. This helps focus on winnable and relevant RFPs, avoiding inefficient use of resources.
Establish a Content Library
Create a central database for your RFP content, gathering and updating material from previous proposals for consistency and efficiency. This library should be well-structured, making it easy to find and reuse content, saving significant time. Software like Arphie can make this process dramatically easier than legacy software providers like RFPIO (Responsive) or Loopio.
Understand and Leverage Your Team
Identify and utilize the strengths of your stakeholders and subject matter experts. Build relationships and understand their expertise, preferences, and availability. This knowledge aids in creating compelling content and streamlining the response process.
Implement a Project Plan
Appoint a lead to manage the RFP process, organizing kickoff meetings to discuss timelines, responsibilities, and strategies. Maintain regular communication to keep everyone aligned and informed.
Iterate and Apply Best Practices
Continuously apply, review, and refine RFP best practices. As efficiency improves, these practices can be extended to other information requests like RFIs, RFQs, and DDQs, broadening their impact and enhancing overall organizational effectiveness.
